Construction Office Assistant

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will be responsible for efficiently managing a variety of administrative tasks for G3 Electrical, including scheduling client meetings, facilitating interdepartmental communication, and overseeing records control, while ensuring professionalism and timeliness.

Duties

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct phone calls, take messages, and provide information to callers
• Schedule appointments and maintain appointment calendars
• Perform general clerical duties, such as photocopying, faxing, filing, and scanning documents
• Coordinate and maintain office supplies and inventory
• Assist with project coordination and follow-up tasks
• Perform data entry and order entry tasks as needed

Requirements

• Proven experience as a receptionist or administrative assistant
• Excellent customer service skills with a friendly and professional demeanor
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong communication skills, both written and verbal
• Locates and compiles information; formats reports, graphs, tables, records and other sources of information
• Assembles and categorizes facts and figures for written computation and calculations
• Assists with special events planning
• Operates personal computer to access e-mail, electronic calendars, and other basic office support software
• Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
• Exercises administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
• Ability to maintain confidentiality of sensitive information
• Attention to detail and accuracy in all work tasks
• Ability to work independently with minimal supervision

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High School Diploma or GED (One year of college or equivalent work experience preferred)
• One year of related experience or relevant coursework
• Able to exchange non-routine information using tact and persuasion as appropriate
• Good oral and written communication skills
• Having a notary certification is an advantage